Ledgrox ERP

🔐 Manager Authorization

Void requires manager approval

🔐

Enter manager credentials to authorize this void

Username *

👤

Password *

🔒

🚫 Void Order

Select reason and stock handling

Void Reason *

Additional Notes (optional)

📦 Stock Handling

Food NOT prepared — Restore stock

Ingredients returned to inventory. No wastage logged.

Food WAS prepared — Deduct stock + log wastage

Stock deducted, items logged as wastage in reports.

Add Product

Fill in all product details

Product Name (English) *

SKU / Barcode

Category *

Product Type

Category 2 (optional)

Category 3 (optional)

Icon / Emoji or upload image

or

📷

Upload Product Image

JPG, PNG, WEBP — max 2MB

Status

Show in POS

Show in POS (Display this product on POS terminal) Open Price (Cashier enters price at time of sale)

🎛️ Modifier Groups (shown at POS when product is added)

No modifier groups created yet

Preferred Supplier

Supplier Product Code

🔢 Inventory Adjustment / Count

Physical stock count — adjustments post to accounting

Account Head: COGS — Stock Count Adjustment

📋 Show All Items 🔍 Search / Scan One by One

Count Notes:

SKU	Product	Category	Unit Cost	System Stock	Stock Value	Counted Qty	Difference	Value After Adj.	Adj. Value	Line Comment

🔍 Search or scan a product above to add it to the count list

Counted by:

User ID:

Items: 0

Total Adjustment Value

AED 0.00

📋 Stock Adjustment

Manually adjust stock quantities

Product *

🔍

Type

Quantity *

Reason

✅ Payment Complete

← → to switch | Enter to activate | Default: Print

🏧

Day Close — Cash Drawer

Step 1 of 3 — Cash Count

1

2

3

📊 Today's Breakdown

🏦 Opening Float	AED 0.00
💵 Cash Sales	AED 0.00
➕ Cash In	AED 0.00
➖ Cash Out	AED 0.00
↩ Cash Refunds	AED 0.00
📦 Expected in Drawer	AED 0.00

🪙 Actual Count

Count the cash in the drawer and enter below:

AED

Variance

AED 0.00

Enter actual count above

💳 Card SalesAED 0.00

🧾 VAT CollectedAED 0.00

NET RevenueAED 0.00

Transactions Today

💵 Cash In

Record cash movement in the drawer

Amount (AED) *

Reason *

Note (optional)

New KOT Template

New Receipt Template

Template Name *

Paper Size

Font Size

Header Align

Style

Header Lines

Line 1 (blank = company name)

Line 2

Line 3

Footer Lines

Line 1

Line 2

Footer Align

Show / Hide on Receipt

Create Role

Set permissions for each module and sub-section

Role Name *

Description

Enter Price

Enter price for this item

AED

🔐 Item Removal Approval

Cart is locked — enter approver credentials

Approver Username

Password / PIN

🔐 Refund Approval Required

Enter approver credentials to proceed

Approver Username

Password / PIN

↩️

Refund / Return

Select a sale from the list or search by invoice number

🔍

Invoice / CustomerAmountMethodAction

Select items to return:

	Item	Qty	Price

← Select a sale to load items

Restock items? ✅ Yes — return to stock ❌ No

Refund Via

💵 Cash 💳 Card

Reason *

REFUND TOTAL (inc. VAT) AED 0.00

Table 1

Choose action

↔️ Transfer Table

Move current order to another table

Transfer to Table

Add User

Create team member

Full Name *

Username *

Email

Role *

Password *

Status

Company Access

Branch Access

Module Access

🌍 Language Settings

English is always shown. Choose secondary language.

💡 Labels show English | 2nd Language. Product names show both when 2nd name is added.

Add Category

Category Name *

Add Category 2

Category 2 Name *

Add Category 3

Category 3 Name *

Add Product Type

Type Name *

📐 Add Unit of Measure

UOM Name *

Abbreviation

Base Conversion (to smallest unit)

Select

Add Modifier Group

Define options staff can choose when adding this product

Group Name

Select Type

Required?

Options

Choose Options

Item Total 0.00

🗑️ Log Wastage

Add multiple items — stock will be deducted on confirm

Date & Time *

Branch / Location

Wastage Items

Product Qty Unit Unit Cost Reason Wastage Cost

Overall Notes

Total Wastage Cost

${currency} 0.00

Add Supplier

Fill in supplier details

Supplier Name *

Supplier Code

New Purchase Requisition

REQ # REQ-1001

Draft

Branch *

Date *

Required By Date

Priority

Preferred Supplier

Purpose / Notes

📋 Requisition only — no prices, no financials. Once approved, raise a Purchase Order from this request.

Product Qty Needed Unit 2nd Name Notes / Reason

Status: Draft · By:

Create Purchase Order

PO #

📋 Link to Requisition:

Supplier *

Order Date *

Expected Delivery

Currency

AED

Payment Terms

VAT Treatment

🚚 Ship To / Branch *

Ship To Address (override)

Notes to Supplier

Internal Ref / Notes

📎 Attach File Quote / email...

Product 2nd Name Qty Unit Unit Cost Disc% Disc Amt VAT% VAT Amt Batch Expiry Cost Centre Total Amount

📋 Special Note (printed on PO)

Status: Draft · By:

Gross Subtotal: AED 0.00 Line Discounts: — Inv Disc: — Net Amount: — VAT: — TOTAL: AED 0.00

Add Customer

Customer Name *

Customer Code

New Quotation

Create a price quotation for customer

Draft

Customer *

Quote Date *

Valid Until

Branch

Sales Rep

Currency

VAT Treatment

Payment Terms

Credit Limit

Exchange Rate

Reference

Product

Qty Unit Unit Price Disc% Disc Amt VAT% VAT Amt Batch Cost Centre Total

Internal Notes

📋 Terms / Special Note (printed on document)

Gross Subtotal:AED 0.00 Line Discounts:— Inv Disc: — Net Amount:— VAT:— TOTAL: AED 0.00

New Sales Order

Sales order — link to quotation or create directly

Draft

💬 Link to Quotation: Select an accepted quotation to auto-fill

Customer *

Order Date *

Delivery Date

Branch *

Sales Rep

Currency

VAT Treatment

Payment Terms

Credit Available

Customer PO Ref

Internal Ref

Product Qty Unit Unit Price Disc% Disc Amt VAT% VAT Amt Batch Cost Centre Total

Internal Notes

📋 Special Note / Terms (printed)

Gross Subtotal:AED 0.00 Line Discounts:— Inv Disc: — Net Amount:— VAT:— TOTAL: AED 0.00

New Delivery Note

Draft

📋 Link to Sales Order: Select a confirmed sales order to load items

Customer *

Delivery Date *

Branch *

Delivered By

Vehicle / Waybill

Notes

Product

Ordered Prev Del Deliver Now Unit Unit Price Line Total Batch Expiry

Total Delivered: AED 0.00

New Sales Invoice

Link to SO / DN or create standalone

Draft

📋 Link to SO / DN: Or create a standalone invoice

Customer *

Invoice Type *

Invoice Date *

Due Date

Branch *

Sales Rep

VAT Treatment

Currency

AED

Exchange Rate

Credit Available

Customer PO Ref

Product

Qty Unit Unit Price Disc% Disc Amt VAT% VAT Amt Batch Cost Centre Total

Internal Notes

📋 Special Note / Terms (printed)

Gross Subtotal:AED 0.00 Line Discounts:— Inv Disc: — Net Amount:— VAT:— TOTAL: AED 0.00

💰 New Receipt

Record customer payment

Customer *

Outstanding

—

Overdue

—

Advances

—

☑️ Select invoices — leave "Receive Now" blank for full payment

	Invoice #	Ref / SO	Date	Due	Total	Paid	Outstanding	Receive Now	Status
Select a customer to see outstanding invoices

💳 Payment Details

Receipt Date *

Payment Method *

Bank / Cash Account (COA)

Cheque / Ref #

Notes

Select invoices or enter advance amount

↩️ Sales Return / Credit Note

Stock will be reversed for returned items

Customer *

Link to Invoice

Date *

Branch

Return Reason *

Return Notes

Reverse Stock

Product Qty Returned Unit Unit Price Disc% VAT% Credit Amt

Credit Total: AED 0.00

New Price List

List Name *

Currency

Description

Product Prices — leave blank to use default selling price

Product	Default Price	List Price	Disc%

Add Sales Rep

Name *

Phone

Email

Branch

Commission %

Status

📦 Goods Received Note

GRN-0001

Link to PO (optional)

Supplier *

Branch *

Received Date *

Received By

Delivery Note #

Notes

VAT Treatment

📎 Attachment Delivery note, packing slip...

Product 2nd Name Ordered Prev Rcvd Receive Now Unit Unit Cost Batch Expiry QC Line Total

Stock will update at selected branch on confirm

Net: 0.00

VAT: —

Total: 0.00

⚡ Direct Purchase Invoice

DPI #

📋 Link to PO: Select an approved PO to auto-fill all fields and line items

Supplier *

Invoice Date *

Supplier Invoice # *

Branch / Ship To *

VAT Treatment

Currency

AED

💳 Payment Method

Cash / Bank Account (COA)

Payment Ref / Cheque #

Delivery Note #

Notes

📋 On Credit — will appear in Supplier Payables

Product 2nd Name Order Qty Qty Rcvd Unit Unit Cost Disc% Disc Amt VAT% VAT Amt Batch# Expiry QC Cost Centre Total Amt

📋 Special Note (printed on document)

Status: Draft

Gross Subtotal: 0.00 Line Discounts: — Inv Disc: — Net Amount: — VAT: — TOTAL: 0.00

↩️ Purchase Return / Debit Note

Return #

🧾 Link to Invoice: Select an invoice to auto-fill supplier, branch & items

Supplier *

Return Date *

Branch *

VAT Treatment

Excl. VAT

Currency

AED

Return Reason

Notes

Linked Invoice Ref

—

↩️ Confirming will: reduce stock, reduce Accounts Payable, reverse Input VAT

Product 2nd Name Return Qty Unit Unit Cost Disc% Disc Amt VAT% VAT Amt Line Total

Status: Draft

Gross Subtotal: 0.00 Line Discounts: — Inv Disc: — Net Amount: 0.00 VAT: — TOTAL RETURN: 0.00

💳 New Payment

Pay invoices or record advance payment

Supplier *

Company

Branch

Total Outstanding

—

Overdue Invoices

—

☑️ Select invoices below — leave "Pay Now" blank for full payment, or enter partial amount

	Branch	Invoice #	Ref / PO	Inv Date	Due Date	Total	Paid	Outstanding	Pay Now	Status
Select a supplier to see outstanding invoices

💳 Payment Details

Payment Date *

Payment Method *

Bank / Cash Account (COA)

Cheque / Ref #

Notes

Select invoices or enter advance amount

New Sales Order

Confirm customer order

Draft

📋 Link to Quote: Select a quote to auto-fill

Customer *

Order Date *

Delivery Date

Sales Rep

Branch *

Currency

VAT Treatment

Payment Terms

Customer PO Ref

Notes

Product Qty Unit Unit Price Disc% Disc Amt VAT% VAT Amt Cost Centre Line Total

📋 Special Note (printed on SO)

Gross Subtotal:AED 0.00 Line Discounts:— Inv Disc: — Net Amount:— VAT:— TOTAL: AED 0.00

Status: Draft

New Delivery Note

Record goods delivered to customer

📋 Link to Sales Order: Select SO to load pending delivery items

Customer *

Delivery Date *

Branch *

Delivered By

Vehicle / Ref

📦 Delivery items — Ordered, Previously Delivered, Deliver Now columns shown for SO-linked DNs

Product Ordered Prev Del. Del. Now Unit Batch# Expiry Condition

Notes / Delivery Instructions

New Sales Invoice

Cash or credit invoice — only invoice values affect customer account

Draft

📋 Link to DN / SO: Select DN or SO to load items

Customer *

Invoice Date *

Due Date

Invoice Type *

Sales Rep

Branch *

VAT Treatment

Currency

Payment Terms

Cash / Bank Account

Product

Qty Unit Unit Price Disc% Disc Amt VAT% VAT Amt Cost Centre Line Total

📋 Special Note (printed on invoice)

Internal Notes

Gross Subtotal:AED 0.00 Line Discounts:— Inv Disc: — Net Amount:— VAT:— TOTAL: AED 0.00

Status: Draft

💰 New Receipt

Record customer payment or advance

Customer *

Total Outstanding

—

Overdue Invoices

—

Existing Advances

—

☑️ Select invoices — leave "Collect Now" blank for full payment, or enter partial amount

	Invoice #	Date	Due Date	Total	Received	Outstanding	Collect Now	Status
Select a customer to see outstanding invoices

💳 Payment Details

Receipt Date *

Payment Method *

Bank / Cash Account (COA)

Transfer Ref #

Notes

Select invoices or enter advance amount

↩️ New Credit Note / Return

⚠️ Credit Note will reverse customer receivable and optionally return stock to inventory

Customer *

Original Invoice (if any)

Return Date *

Reason *

Return Stock to Inventory?

Return Items:

Notes

Credit Amount: AED 0.00

Add Sales Rep

Name *

Employee ID

Phone

Email

Branch

Commission %

Status

Add Price List

List Name *

Currency

Global Discount %

Item-specific Prices (optional — leave blank to use global discount):

Customer Statement

Add Cost Centre

Code *

Name *

Company *

Description

Active

Add Account

Chart of Accounts — IFRS

Parent Account * Select Level 2 group → creates Level 3 | Select Level 3 account → creates Level 4 sub-account

Account Code *

Account Name *

Account Type

Sub-type

Normal Balance

Cash Flow Classification

Currency

Description / Notes

Source *

Account is Active

💳 New Bank Reconciliation

Company *

Bank Account *

Statement Date *

Statement Closing Balance *

Notes

💡 The system will automatically calculate the Book Balance from the General Ledger and compare it with your bank statement.

✍️ New Manual Journal Entry

Double-entry — must balance (Dr = Cr)

Date *

Description *

Reference

Company

Branch

Comments (whole entry)

Add Company

Company details within the group

Company Name *

Arabic / 2nd Name

Company Code *

TRN / VAT Number

Trade License No.

Currency

Phone

General Email

Finance Email

Address

Status

Company Logo

Add Branch

Branch details

Company *

Branch Name *

Branch Code *

City

Branch Manager

Phone

Status

💰 Price List (POS)

Address

Sales Document

Document details

Draft

Customer *

Date *

Valid Until / Delivery

Branch *

Sales Rep

Currency

AED

VAT Treatment

Payment Terms

Invoice Type

Notes

Vehicle / Driver

📋 Special Note (printed):

Gross Subtotal: 0.00 Line Discounts: — Inv Disc: — Net Amount: — VAT: — TOTAL: 0.00

💰 New Customer Receipt

Record invoice payment or advance receipt

Customer *

Company

Branch

Total Receivable

—

Overdue

—

☑️ Select invoices — leave "Collect Now" blank for full payment, or enter partial amount

	Branch	Invoice #	Ref	Date	Due Date	Total	Paid	Outstanding	Collect Now	Status
Select a customer to see outstanding invoices

💳 Payment Details

Receipt Date *

Payment Method *

Bank / Cash Account (COA)

Transfer Ref #

Notes

Select invoices or enter advance amount

Add Supplier Invoice

Link to a GRN or PO — verify delivery then enter invoice values

📋 Link to GRN / PO Reference

Supplier *

Invoice Number *

Invoice Date *

Due Date

📎 Attach Invoice Attach PDF/image...

📋 Select a GRN or PO from the dropdown above to verify delivery details Or choose "Standalone" to enter a standalone invoice

📄 Invoice Values (enter supplier invoice amounts — only invoice values affect supplier account)

Notes

Amount (excl. VAT) *

Discount

VAT Amount

Invoice Total

💳 Record Payment

Supplier *

Invoice

Payment Date *

Amount *

Payment Method

Reference Number

Notes

📎 Attach Receipt 📎Bank receipt, cheque copy...

Purchase Order

Payment Details

Supplier Details

Add Discount Type

Define a discount preset available at POS checkout

Discount Name *

Discount Type

Value *

Requires Manager Approval

No — Any cashier can apply Yes — Manager approval needed

⚡ Split Payment

Divide the total between Cash and Card

Total to pay: 0.00

💵 Cash Amount

💳 Card Amount

💳 Last 4 Digits of Card (optional)

The CompleteBusiness Platform

Welcome Back

Demo Accounts

💳 Payment

Table 1

Advanced Inventory

📋 Bill of Materials

🍳 BOM / Recipe Management

🎁 Bundles & Combos

🗑️ Wastage Log

📐 Units of Measure

🏷️ Category 1 (Mandatory — shown on POS & filters)

🏷️ Category 2 (Optional sub-category — for filtering in Reports)

🏷️ Category 3 (Optional sub-sub-category — for filtering in Reports)

📦 Product Types

🔢 Inventory Adjustment / Count History

🎛️ Modifier Groups

🔄 Stock Transfers

🏢 Branch Manager

User Management

My Profile

Account Settings

🔧 Tools

⬇️ Step 1 — Download Template

⚙️ Step 2 — Import Settings

⬆️ Step 3 — Upload & Preview

📊 Import History

System Settings

🏢 Company & Branch Profiles

💰 Currency

📦 Inventory Behaviour

💰 Tip & Service Charge

🏧 Cash Drawer Policy

🛒 Cart Item Removal Policy

↩️ Refund Policy

📊 Stock Count — Account Head

🔢 Invoice Numbering

🧾 VAT / Tax

🏢 Company Profile

🌍 Language & Receipt

🧾 Receipt Templates

👨‍🍳 KOT Templates

🏷️ Discount Types

🚫 Void Reasons

🍽️ Restaurant Settings

🖨️ Receipt Settings

🔐 Void Authorization

🏦 Payment Account Mapping

💳 Payment Methods

🖨️ Printer Settings

🏢 Supplier Management

📋 Purchase Requisitions

📋 Purchase Orders

📦 Goods Received Notes

⚡ Direct Invoice & GRN

↩️ Purchase Returns / Debit Notes

🧾 Supplier Invoices Received

📊 Payables Aging Report

💳 Supplier Payments

💰 Cost Update Method

📋 PO Numbering

⚙️ Workflow

💳 Default Payment Terms

📒 Default Accounting Accounts

👥 Customer Management

💬 Quotations

📋 Sales Orders

🚚 Delivery Notes

🧾 Sales Invoices

💰 Customer Receipts

↩️ Sales Returns / Credit Notes

⚙️ Sales Settings

🏛️ Group Information

🏢 Companies

📊 Chart of Accounts (IFRS 3-Level)

📒 Journal Entries

📖 General Ledger

📈 Profit & Loss Statement

🏦 Balance Sheet

⚖️ Trial Balance

The Complete
Business Platform